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Position: Secretary/Receptionist London South Family of Parishes (St Justin's)
Location: London ON
Posting date: June 22, 2022
Closing date: July 15, 2022
Position Summary:
The London South Family of Parishes, which was newly activated on July 4th 2022and comprises the individual churches of St. Justin, St. Francis/St. Martin and St. Leopold Mandic is seeking a full-time secretary/receptionist (37.5 hours weekly).
Salary: In accordance with the Diocese of London guidelines.
Primary Duties and Responsibilities:
· Review the parish website daily to ensure accuracy and to forward any messages.
· Review office stationery needs and order in a timely way.
· Manage the general activities of the parish office.
· Welcome, screen and direct telephone, walk-in, facsimile and email inquiries attending to needs and requests of individuals (i.e., Sacrament information, Mass card requests, St. Vincent de Paul food assistance, and relay of general information.)
· Prepare and/or file correspondence and information.
· Entry of new and updated information into the Parish computer systems programs.
· Receive deliveries
· Produce weekly bulletin, reader's sheet and Mass intentions tracking.
· Record facility scheduling for staff and parish groups.
· Maintain and update records of reception of sacraments.
· Prepare and process sacramental registrations, certificates and licenses.
· Change automated message system to reflect current informational changes i.e., mass times
· Make appointments for designated staff; help maintain Pastor’s schedule
Qualifications/Skills/Experience:
· Friendly and helpful on the phone and in-person
· Time management skills - able to complete work unsupervised and in a timely manner.
· Organizational skills - ability to implement a plan of action in an organized and efficient manner.
· Communication skills - able to communicate effectively in writing and orally.
· Able to maintain confidentiality due to exposure to sensitive information
Note: We thank all applicants for their interest, however only those selected for an interview will be contacted. Please send a cover letter, resume and three references to Gary Williams at gwilliams@dol.ca
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Position: Bookkeeper London South Catholic Family of Parishes
Location: London ON
Posting Date: June 22, 2022
Closing date: July 15, 2022
Position Summary:
The South London Catholic Family of Parishes, which was newly activated on July 1, 2022, comprises the individual churches of St. Justin, St. Francis/St. Martin and St. Leopold Mandic is seeking a full-time Bookkeeper (37.5 hours weekly).
Salary: In accordance with the Diocese of London Guidelines.
Primary Duties and Responsibilities:
· Maintain separate financial records for the three parishes of the South London Catholic Family of Parishes in Business Vision
· A/P
· A/R
· Payroll
· Prepare income tax receipts, T4s and T4As and HST returns
· Prepare preliminary annual budget
· Prepare Federal Annual Registered Charities Report
· Oversee and maintain any church fundraising programs
· Manage all office equipment contracts
· Need to maintain DDMS for keeping track of donations
· Weekly bank deposits
· Attend (one evening a month) Finance Committee meeting
· Prepare yearend for the Diocese
Qualifications:
· Experience in an accounting environment
· Computer skills working with Word, Excell and Outlook
· Excellent interpersonal, organizational and communication skills
Note: We thank all applicants for their interest, however only those selected for an interview will be contacted. Please send a cover letter, resume and three references to Gary Williams at gwilliams@dol.ca
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London South Catholic Family of Parishes
St. Francis/St. Martin Parish
Custodian Job Description
Posting date; June 22, 2022
Closing date; July 15, 2022
Position Summary
The Custodian ensures that the Church and Parish Centre's mechanical and electrical systems are properly maintained, buildings kept clean and the grounds well maintained. The Custodian collaborates with the Business Manager regarding event rentals. The Custodian will coordinate with volunteers and staff to ensure a safe and clean environment.
Responsibilities:
Ensures the mechanical systems (heating, air conditioning, ventilation, plumbing and electrical) for the church and parish centre are properly maintained including:
1. Conducts preventative maintenance on an ongoing basis.
2. Completes minor repairs as needed.
3. Recruits or assists volunteers, staff or tradespeople as required.
4. Assists in maintaining the church’s sound system, computer projection systems and security equipment.
5. Coordinates external tradespeople as required in collaboration with the Business Manager.
Ensures all facilities are kept clean including:
1. Vacuuming church interior weekly or more often as needed.
2. Cleans sacristy and parish centre washrooms as required.
3. Remove and sort garbage and recyclables.
4. Thoroughly cleans the church (e.g., pews, floors, wood as required).
5. Conducts seasonal cleaning as needed.
6. Strips and finishes the floors in the church and parish centre.
7. Coordinates the cleaning of carpets as needed.
Ensures the church grounds are well maintained including:
1. Cuts and trims grass weekly, prunes trees and shrubs as needed.
2. Oversees and assists with the maintenance of the garden areas including reviewing the work of volunteers and landscape contractors.
3. Oversees the snow removal and plowing contract and contractor.
4. Clear snow as needed.
5. Maintains and repairs equipment (mowers, snow blower, etc.).
Collaborates with the Business Manager and other Parish staff regarding bookings and setup for events.
Set priorities and manage workload with the Business Manager.
Orders and manages stock of supplies including cleaning, candles, wine and kitchen.
The custodian may encounter security issues and must evaluate and handle the situation which may include dealing with the police.
Responds to building and property issues outside of regular work hours including alarms and security calls.
Advises the Business Manager of required capital and maintenance expenditures.
All other duties as assigned by supervisor.
Qualifications:
1. Experience in maintaining buildings and property.
2. Knowledge of electrical and mechanical systems.
3. Knowledge of preventive maintenance.
4. Knowledge of government regulations (WHIMIS, Fire Code, Health regulations, etc.)
5. Experience with ensuring a safe work environment.
6. Excellent interpersonal skills.
7. Ability to work in a faith-based work environment.
8. Ability to converse in both English and Spanish would be an asset.
Accountability:
The Custodian is accountable to the Business Manager. The Custodian is an employee of the Diocese of London and adheres to relevant Diocesan policies and procedures.
Hours of Work:
8:00 am to 4:00 pm Monday through Friday with a ½ hour unpaid lunch for a total of 37.5 hours weekly. Some evening work as required. Overtime work may be necessary but needs to be managed. Lieu time will be used to absorb any overtime work.
Salary Range:
The employee is advised of the salary range for the position during the hiring process. The salary range is set by the Diocese of London for the position. Movement along the range is dependent on a satisfactory annual performance appraisal.
Please send resumes to gwilliams@dol.ca
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